Accounts Payable Coordinator

About Beatport For over 20 years, Beatport has been the global leader in DJ and club culture, pushing the boundaries of dance music to all corners of the world. Created by DJs for DJs, Beatport has always been dedicated to innovating new products and services to support evolving generations of music performers and producers.

The Beatport Group includes some of the best-known brands in DJ culture, including Beatport, Beatsource, Loopmasters, Plugin Boutique, Loopcloud, Beatport Streaming, Ampsuite, LabelRadar, Beatport.io & The International Music Summit (IMS). We are consistently looking for bright, creative professionals with diverse perspectives and backgrounds.

Where you come in The Beatport Group is seeking a full-time Accounts Payable Coordinator to join the company’s accounting team on a temporary contract with potential to transition to a fulltime employee. This role will process and manage the Accounts Payable function, as well as assist with the accounting close and the audit process. The ideal candidate will have 2+ years of accounts payable experience in media and/or technology businesses, preferably in music. This role reports to the Accounting Manager and will be a member of a small team of accountants. This is a hybrid position located in Los Angeles, CA 90021 and will require a right to live and work in the USA without the need for sponsorship.

As Accounts Payable Coordinator, you will be accountable for

• Owning and managing the full day-to-day Accounts Payable function.
• Monitoring and managing the approval process for vendor creation, invoice entry, and payments to ensure compliance with company policies.
• Preparing and processing electronic transfers and payments.
• Reconciling accounts payable and credit card transactions and resolve any discrepancies promptly.
• Coordinating and managing vendor relationships, including handling inquiries and resolving issues.
• Ensuring timely month-end and year-end closing processes for accounts payable.
• Preparing and analyzing accounts payable reports for management review.
• Assisting with audits by providing documentation and explanations as required.
• Owning the annual 1099 and 1042 reporting process.
• Assisting the accounting team with other accounting related duties as needed.
• Collaborating with other departments to support overall financial goals and objectives.

As Accounts Payable Coordinator, you will need

• Minimum of 2 years of experience in accounts payable or a similar role.
• Experience in the media and/or technology industry, preferably in music.
• Working knowledge of 1099 vs. 1042 requirements, including understanding the correct forms to collect.
• Familiarity with required bank details (e.g., routing numbers, SWIFT/BIC, IBAN) to process both domestic and international payments through the company’s banking portal.
• Strong organizational skills, with high attention to detail and follow through skills. Must have great customer service skills and the ability to effectively communicate with all levels of personnel.
• Ability to work independently with resourcefulness and problem-solving skills, while also collaborating effectively with the team.
• Basic Knowledge of Excel, including common keyboard shortcuts and formulas.

How to apply Please apply with your resume and any relevant links by clicking the "apply" link.

Benefits We offer a responsible and exciting proposal with an international range. The position is within a highly motivated team with a positive working climate, allowing you to express your talent fully. In addition, we offer appropriate remuneration and very good development opportunities within a dynamically growing enterprise. Beyond this, the position provides an intensive integration into the international music scene.

• A professional environment with room for creativity and fun
• VIP Access to select music events & Livestream
• Potential to transition from temporary hire to fulltime employment with access to company benefits and inclusion in the annual bonus programme.

Equal Employment Opportunity The Beatport Group strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Beatport’s recruitment policies are designed to place the most highly qualified person available in a timely and efficient manner. Beatport may pursue all avenues available, including promotion from within, employee referrals, outside advertising, Internet recruiting, job fairs and college recruiting. Beatport does not accept speculative CVs from employment agencies unless specifically requested by the Talent Team.

View additional career opportunities on the Beatport page. Please cite Calibre Careers as your referral source.