Office Manager & Operations Coordinator
About Beatport For over 20 years, Beatport has been the global leader in DJ and club culture, pushing the boundaries of dance music to all corners of the world. Created by DJs for DJs, Beatport has always been dedicated to innovating new products and services to support evolving generations of music performers and producers.
The Beatport Group includes some of the best-known brands in DJ culture, including Beatport, Beatsource, Loopmasters, Plugin Boutique, Loopcloud, Beatport Streaming, Ampsuite, LabelRadar, Beatport.io & The International Music Summit (IMS). We are consistently looking for bright, creative professionals with diverse perspectives and backgrounds.
Where you come in We are seeking an organized and proactive Part-Time Office Manager & Operations Coordinator to support the smooth running of our London office and provide admin support for our operations team. In this role, you will oversee day-to-day administrative operations, manage office supplies and vendor relationships, and ensure a well-maintained and efficient work environment, in addition to providing administrative and operations support.
The ideal candidate will have strong communication skills, attention to detail, and experience in office management or administration. The role will report to the President & CFO and is fully office-based, 4 days per week, in our Farringdon HQ.
As Part-Time Office Manager & Operations Coordinator you will be responsible for
- Overseeing and optimizing daily office operations to ensure a smooth and efficient working environment for all employees
- Ensuring communal areas are tidy, stocked, and well-presented; preparing space for internal and external meetings and act as the first point of contact for general office-related queries
- Maintaining office furnishings and coordinating maintenance and repairs to ensure the office is safe, clean, and fully functional; work with IT department to help solve any onsite technical issues
- Planning and delivering in-office initiatives such as team lunches, wellness activities, or celebrations, and support employees with office perks, onboarding and culture initiatives
- Managing relationships with external vendors, cleaners, and service providers; helping coordinate health & safety and fire safety compliance
- Providing administrative support to President & CFO and operations team, which includes finance, HR, strategy and collaborative work across all Beatport teams
- Maintaining accurate records of office expenses and assisting with budget tracking
As Part-Time Office Manager & Operations Coordinator you will need
- Minimum 1-2 years experience in an administrative, office assistant, or coordinator role, preferably within a dynamic office environment
- Exceptional organizational and time-management skills, with a keen eye for detail
- Proficiency with basic office software (e.g. Microsoft Office, Google Workspace)
- Outstanding communication and interpersonal skills, with a professional and approachable demeanor
- Demonstrated ability to multitask and manage competing priorities in a fast-paced setting
- Proactive and hands-on approach to problem-solving
- Friendly, approachable, and team-oriented attitude
- Interest in supporting team culture and workplace well-being; interest in the dance music space is not required but is a plus!
How to apply Please apply with your resume and any relevant links by clicking the "apply" link.
Benefits We offer a responsible and exciting proposal with an international range. The position is within a highly motivated team with a positive working climate, allowing you to express your talent fully. In addition, we offer appropriate remuneration and very good development opportunities within a dynamically growing enterprise. Beyond this, the position provides an intensive integration into the international music scene.
- Participation in company's annual bonus pool program
- A professional environment with room for creativity and fun
- Guestlist and VIP Access to select music events & Livestream
- Focus Days
- Bupa Health Insurance fully covered
- Enhanced pension contribution match
- + more
Equal Employment Opportunity The Beatport Group strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Beatport’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Beatport may pursue all avenues available, including promotion from within, employee referrals, outside advertising, Internet recruiting, job fairs and college recruiting. Beatport does not accept speculative CV's from employment agencies unless specifically requested by the Talent Team.