Administration Assistant | M+ Museum — Hong Kong SAR, China

M+ is a museum dedicated to collecting, exhibiting, and interpreting visual art, design and architecture, moving image, and Hong Kong visual culture of the twentieth and twenty-first centuries. Located in Hong Kong’s WestK, we are one of the leading museums of modern and contemporary visual culture in the world. The museum reflects our unique time and place, building on Hong Kong’s historic balance of the local and the international to define a distinctive and innovative voice for Asia’s twenty-first century.

You will be responsible for:

providing a wide range of clerical administrative support to the Collection and Exhibition (C&E) Department including but not limited to management of electronic and paper files, staff expense claim, travel and meeting arrangements etc;
ensuring timely preparation and processing of expenses reports and invoices, review expenses submitted against company policies /procedures;
managing purchase orders and payment to vendor on the ERP system;
supporting communication and liaison work between departments/teams, and managing daily workflows in a timely manner; and
performing any administrative duties as assigned by Authority.

You should

possess a recognised university degree in art administration, business management or equivalent;
have minimum 2 years of solid experience in administration, preferably in sizable organisation;
be organized, detail minded, able to work independently and coordinate with different teams;
be a good team player with sound problem-solving and interpersonal skills and capability of working under pressure in a fast-paced environment;
have hands-on experience in various software application such as Microsoft Word, Excel and Outlook; and
proficiency in written and spoken in English and Chinese.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

24-12-2024

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westkowloon.hk or contact:

Crystal Yu /+852 22000114

Find more opportunities on our M+ Museum page.

You're welcome to mention that you learned about this role through CALIBRE.