Editorial and Publishing Assistant | M+ Museum — Hong Kong SAR, China

M+ is a museum dedicated to collecting, exhibiting, and interpreting visual art, design and architecture, moving image, and Hong Kong visual culture of the twentieth and twenty-first centuries. Located in Hong Kong’s WestK, we are one of the leading museums of modern and contemporary visual culture in the world. The museum reflects our unique time and place, building on Hong Kong’s historic balance of the local and the international to define a distinctive and innovative voice for Asia’s twenty-first century.

You will be responsible for

providing administrative support to the Editorial and Publishing teams;
assist with contracting and payment processes, coordinating with other team members and coworkers across the organization to process contracts, invoices, vendor registrations, claim expenses, etc.;
ensuring timely preparation and processing of expenses reports and invoices, reviewing expenses submitted regarding company policies / procedures;
organising files and schedules related to book and exhibition editing projects;
organising meetings and taking minutes; and
performing and other ad hoc duties as assigned by the supervisor when required.

You should

possess a recognized university degree or equivalent;
have at least 2-3 years of administrative experience, preferably in large organisations;
be a fast learner with good working attitude and able to work cooperatively with others, with excellent communication skills;
be highly organised, detail-oriented, reliable, self-motivated and able to work independently with problem-solving skills;
be proficient in Word, Excel, Powerpoint and Outlook; and
be proficient in written and spoken English and Chinese.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

31-12-2024

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westkowloon.hk or contact:

Crystal Yu/+852 22000114

Find more opportunities on our M+ Museum page.

You're welcome to mention that you learned about this role through CALIBRE.